St. Cloud Disc Golf Club Bylaws

St. Cloud, Minnesota and the Tri-County Area

(Benton, Sherburne, and Stearns)

Initial bylaws wrote April 12, 2001
Amended on January 19, 2002
Amended on May 22, 2009

Name

The name of this organization is the “St. Cloud Disc Golf Club” hereafter referred to as the SCDGC.  This name may be changed in an All Member Meeting (see All Member Meeting).

Purpose

The purpose of the SCDGC is to promote the development of disc golf and other disc activities through organization, cooperation, and competition.  Organize and coordinate the efforts of member volunteers to increase the quality and quantity of disc activities in Central Minnesota.  To provide information on disc golf and other disc related activities.  Also, to educate its members and the community on the benefits and joy of “disc play”. 

Membership

Any person who wishes to be a part of the St. Cloud Disc Golf Community and agrees to support and uphold the mission of the SCDGC may join.  An active membership requires that the member has paid the current annual dues set by the club officers.  All active members have the right to vote at any All Member meetings, has the right to hold office, receives a membership card, and sustains other benefits.  All former members who are not current with their club dues will regain their ‘Active’ status, with all rights, by paying the current yearly dues.  The yearly membership period is from January 1^st to December 31^st of each year. 

Anyone joining on or after the Fall Meeting, but before December 31^st for next years membership will be given full membership privileges for the remainder of that year and the next year.  They will be listed as an ‘Active member since XXXX’ (the year they joined).  For example: If someone would join in October 2001, they would pay the 2002 membership fee.  They would receive a 2002 membership card and will have full membership benefits for the remainder of October, November, and December of 2001.  Their membership would be listed as a member since 2001 even though they never receive a 2001 membership card.

 Officers

Officers are elected at the annual fall meeting by an All Members secret ballot vote, with the ability to send in an on-line vote if unable to attend the meeting.  Nominations will be posted on the SCDGC website for the purpose of on-line voting at least two weeks prior to the fall meeting.  Write-in votes will be counted.  Members, who are active to run for office, can nominate themselves or other willing active members for an office.  A member may suggest another member for a nomination, but it must be accepted by that member to be considered valid.  Current officers will be automatically included unless they request to be withdrawn.

 Officers include:

President

Vice President

Treasurer

Secretary

Public Relations Spokesperson

The President and Vice President will be elected in a single vote where the candidate with the most votes will be President and the candidate with the second most votes will be Vice President.

The Treasurer and Secretary will each be elected independently.

Ties will be decided by a run off election vote to be done immediately and if the office then remains a tie will be decided by the highest ranking officer, whom is present and is not involved with the tie.  The officers are ranked in the order shown above.

 The new board will appoint the Public Relations Spokesperson.  This will be done at the Fall Meeting or at the first officer meeting.  This position is not an elected office and is to be able to keep continuity in our relations with the outside community.  There are no term limits on this office.  The Public Relations Spokesperson is the voice to the outside community (the president is the voice inside the disc golf community); therefore the board is free to appoint a new spokesperson at anytime if needed.  The Public Relations Spokesperson will have all voting rights except when voting on an appointment of an officer.

Any officer who resigns will have a replacement appointed by the board for the remainder of the term.  If needed, the board may also appoint “Officer at Large” positions, who will also have voting rights.

 Meetings and Duties of Officers

The President will:

Preside at all meetings of the executive board and All Member Meetings

            Organize club meetings and activities 

            Give final approval/authorization for club purchases

            Brainstorm and help execute ideas for community involvement

            Serve as a club representative at out of town disc golf events

            Manages the maintenance of the clubs image and acts as the media representative    

Review league and tournament forms for club sponsored events

Help place someone in charge of distributing membership, running annual local tournaments, running club sponsored leagues, and selling SCDGC bag tags

Collect all pertinent materials from current board members to turn over at the January board changeover meeting

The Vice President will:

            Assume the responsibilities of the President in the absence of the President

            Perform duties as are assigned by the President

            Coordinate and run all elections

            Act as liaison between the general membership and the board

            Assist with functions of the club

Manages activities that sustain and increase the number of members in the club

Organize programs to maintain a positive image of the club through local publicity campaigns and club newsletters

Implements a continuous marketing effort to ensure the club remains

The Treasurer will:

            Have charge of all funds of the SCDGC

Prepare an annual budget in December of each year to present at the January meeting

Only spend money with club approval (A motion, second, and passing vote must be included in the meeting minutes.)

            Keep an accurate record of all income and expenses

            Deposit all funds in the bank within a week

            Pay all bills promptly as approved by the club

            Check the PO Box regularly

            Write receipts for all money collected and maintain a copy of the receipts

            Prepare an accurate treasurers report for each monthly board meeting

Provide the following information upon request; check register, bank statements, cancelled checks, deposit slips, receipts of all income, and bills for all expenses

The Secretary will:

            Record the minutes of the board and All Member meetings

            Post the minutes on the SCDGC website after approval by the board members

            Read for review the minutes at the next meeting

            Send a copy to the person responsible for the club newsletter if desired

            Stay in contact with the club webmaster to make sure of club updates

            Maintain club records for historical purposes

 Board meetings are to be held monthly or as directed by the President.  Votes at regular scheduled board meetings are decided by a simple majority of those officers in attendance at the time of the vote.  Specially called meetings are decided by a simple majority of all officers (those in attendance or absent).  In either case an officer may vote proxy or absentee for all known votes.  Board meetings are open to all active members and other invited guests, but only officers are allowed to vote.  Visitors planning on attending board meetings are encouraged to call the President beforehand.

An officer may be impeached once they miss three (3) scheduled meetings without approval from the board.  Upon missing the third meeting the current board members must discuss and make a decision about impeachment.  Once a decision has been made the President, or highest ranking board member, will notify the impeached officer.  If it is the President being impeached, the Vice President will then assume the role of President.  For all other positions the board may decide to hold an election at an All Member Meeting or to appoint a current willing member into the open position.

All Member Meetings are to be held each fall and when directed by the President.  The board may also vote to hold an All Member Meeting.  All Member Meetings must be publicly posted for at least seven (7) days in advance.  A public posting must be clearly posted at any of the following: Riverside Park, Calvary Park, Millstream Park, other local disc golf courses, and on the SCDGC webpage.  Votes at an All Member Meeting are decided by a simple majority of attending active members except bylaws changes, which need at 2/3 majority vote of attending members.  All Member meetings are open to all, but only active members may vote. 

Most day to day decisions will be decided by a vote of the officers, but they may choose to put decisions to an all members vote.  Any additions or changes in the SCDGC bylaws, SCDGC name change, and election of officers must be put to an All Members vote.

Absentee and proxy votes will be allowed at both Board and All Member Meetings.

 Disband

Should the SCDGC be dissolved, all material possessions of the organization must be sold and the moneys obtained from the sale divided equally among all active members after all bills have been paid.  The board, if still intact, may otherwise choose to donate any or all possessions to another disc golf club, organization, park, or worthy group.

 This document is signed and attested to by:

 Amanda Henry; President

 Rick Rentz; Vice President

 Jason Krebsbach; Treasurer

 Mike Henry; Secretary

 Tim Mackey; Public Relations